JOB OPENING Personal Assistant to Administrative Director (full time or part time) Job location • Cologne Outline of the job role You closely work with the Administrative Director of rainbowtrekkers and assist him in his daily duties. • Answering place requests. • Maintaining place request database. • Issuing, administrating and filing caregiving contracts. • Maintaining children’s database. • Issuing, administrating and filing work contracts. • Maintaining employee’s personal records. • Maintaining employee’s databases. • Reporting to payroll office. • Supporting foreign employees in equalization processes. • Supporting recruitment processes. • Support new team members in their relocation and absorption process. • Data reporting to Youth Offices. • Coordinating different suppliers. • Material orders. • Coordinating caretaker and maintenance workers. • Maintaining Health & Safety standards and helping to implement them. • Co-ordination of work safety audits and regular maintenance checks. • Pre-sorting of incoming mails and bills. • Maintaining company’s archive. • Maintaining document management system. • Answering of incoming e-mails and phone calls. • Scheduling director’s appointments. • Preparing material for tax advisor’s office. Outline of the ideal candidate profile: • Warm, loving, flexible and positive personality – must • Bilingual German-English (spoken and written) – must • Possessing the ability to multitask easily – must. • Knowledge of MS Word and Excel – must. MS Access – advantage. • Experience in secretarial work – advantage. • Pedagogical background – advantage. If you think that rainbowtrekkers could benefit from your skills and experience, please feel free to send in your application any time. All information given to us will be kept confidentially. Unfortunately, we cannot resend application material posted to the rainbowtrekkers. Therefore we suggest to apply via e-mail to: employment[at]rainbowtrekkers.de. Please note that only full applications will be considered (incl. CV and cover letter). Incomplete applications will not be answered. The application may be made in German though candidates should be able to understand and express themselves in English. The rainbowtrekkers Early Childhood Development Center is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, colour, religion, sex, national origin or disability. Please do not add photographs. Applicants will be asked to provide a police clearance at a later stage during their application process. rainbowtrekkers adheres to a strict non-smoking policy for all staff members. Looking forward to hear from you soon. www.rainbowtrekkers.de - post@rainbowtrekkers.de